GENERAL MONTHLY MEETING MINUTES

2 May 2017

Opening

The General Monthly Hibiscus Coast Meeting was called to order by the President, Dan McGowan, at 19:15 held at the Stanmore Bay Fishing Club on Tuesday, 2 May 2017.

Present

Dan McGowan, Tom Bailey, Dave Tilley, Alan Mellor, Reg Werner, Grant Hanley, Rachel Hessey, Keith Smith, Donna Cheriton, Simon O’Brien, Nicky Kenny, Justine Sanderson, Jason King, Rob Williams, Graham Maskell, Jackie Maskell, Rick Oliver, David Maritz, Dale Hodson, Matt Van Der Linden, Fiona Rist, Sarah Gardiner, Greg Daniel, Neville Modlin, Ian Robertson, Mike Fisher, Kieran Pangalila, Dale Hodson, Mark Dickinson, Reg Werner, Sylvia Holding

Apologies

Karen Elliott, Stuart Robertson, David Brittain, Sarah Champion, Mark Manhire, Mike Holding, Tom Leaman, Raymond Greenfield, Jeff Royle, Roydon Christie, Nigel Shaw.

Crews for week

Crews for the week read out – Army Week.

Jobs

Job discussed, including the fire on yacht 2 weekends ago, an extended operation taking some time.  Couple of medicals, and Reg noted that Sarah Champion was very good on helming with a job involving a yacht breaking loose and mooring on mud.

 

Previous Minutes

No matters arising from the minutes of the Previous Meeting held April 2017

                                                                                                                                               Approved Nicky/Matt                                                                                                                                                                   

President’s Report

Hib 1 refit.

·         Dates moved because of the Grant Application by CNR to NZCT. Confirmation due by end of May. Finances are looking good and the refit is booked starting from 12 June. 

·         New motors have been ordered.  Old motors have now been confirmed sold to the Explore Group.

·         New pontoons ordered and on the way.

·         Anti-stuffing pods which are cracked and filling up will be repaired or ideally replaced (work in progress)

·         Painting, new carpet, new wiring etc. to be done

·         Refit to take approximately 2 weeks.  Hib 2 for callouts over this period

Crew Action: Crew on board on the 11th June to please come in earlier off water on the day and take off ALL gear and store in the container.

CNR Leadership Workshop Feedback

Attended by Karen and Dan - agreed it was worthwhile with some good ideas coming from it with lots of discussion around strategy, recruitment and training.  Noted that Hibiscus threshold for operational crew assessment is set at a much higher standard than other units and above the requirements in the CNZ syllabus. It was acknowledged that it is within our right to do so, that doing so protects skipper and crew, and this was defended at the workshop. Other units taking note. 

CNR are putting together a "tool kit" for things like recruitment, fundraising, etc. for all units to access.

Hibiscus Coastguard Community

Raymond is recuperating at home after several medical procedures. Better every day.

Les Sharman recently had seizures and has suffered a setback in his recovery. At home now.

Eddie Law collapsed at Anzac Day Parade and was taken away by ambulance–no update at time of meeting [post--meeting update: he's 100% OK]

Trust Meeting Feedback

Meeting with trust resulted in agreement to streamline several bank accounts.  We now have one high-interest bearing account and 1 smaller operational account for day to day transactions. 

Coastguard “Chips”, Xmas BBQ, awards night and other crew welfare expenditure defended and will remain.

Smart Phone App – Active911

Has been trialled by North Shore and ACI; we anticipate rollout to other units by June.  Won’t replace pager system.  Has many more functions such as the ability to alert everybody where they are by GPS for urgent call-outs.  Cost will be approx $500 per annum for unit our size, but well worth it. 

Good in the Hood/Auction Night

Conscious of volunteer fatigue after several back to back events, so shifts for Good in the Hood limited to 2 hours per person. If everybody does just one shift during May, we will have enough cover without becoming a major burden on a few.  We raised $13 000 for the unit the last time we participated in this event.

Jenny Britain will provide an Auction Night update when back from her travels. [Post-meeting note: October 7 or 14 are tentatively booked to take advantage of daylight savings]. 

Approved Donna/David

Crew Chief Report – Karen Elliott

Thanks to Donna for her years of service in the role of Unit Training Officer. She has done a wonderful job. Welcome to Neville as new UTO.

Approved Justine/Kayla Rose

Maintenance Report – presented by Dean Robbins on behalf of Raymond Greenfield

Hib 1

Replaced Fire Extinguisher

Replaced 2 Red Flares

Replenished spare batteries

Hib 2

No issues

Approved Jason/Matt

Training Report – Donna Cheriton

Thanked crew for support and commended all for the commitment and hard work in achieving training outcomes.  Very happy to be handing over to Neville!          

Operational certificates presented to Keith Smith and Fiona Rist. David Brittain absent and certificate to be presented at a later date. Senior Operational certificate presented to Dan McGowan. Raymond Greenfield absent and certificate to be presented at a later date. First aid (refresher) cert presented to Rick Oliver.

Approved Dale/Simon

Safety Report – David Tilley

Not much, only in terms of around routine equipment maintenance as mentioned in maintenance report. 

Replaced PFD’s on Hib 2

Defib Battery Hib 1

Defib Pads child size on Hib 1 & 2

Also for training purposes there are now defib pads and dummy in shed. 

1 Incident for Raymond reported to CNR – no follow-up required.

                                                                                                              Approved Fiona/Donna

Recruitment Report – Rachel Hessey

Several new recruits in attendance at tonight’s meeting.  Welcome to Mark Dickinson.  Mark has recently arrived from the UK to join family over here.  Retired from the UK Liverpool police force.  Very happy to be here on the Coast.  We now have 5-6 new recruits progressing including Rob/Sarah and Kieran. 

Nicky/Jason

General Business

No other business

Meeting closed 19:52

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